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Project Manager for Higher Education Placement Systems (ARC Faculty Manager)

Faculty Office - Health, Education and Life Sciences

Location:  City South Campus
Salary:  £35,014 to £38,059 per annum
Full Time / Permanent
Post Type:  Full Time
Release Date:  31 October 2020
Closing Date:  23.59 hours GMT on Sunday 31 January 2021
Reference:  092020-317-R

Birmingham City University is a large and diverse place to study right in the heart of the city and The Faculty of Health Education and Life Sciences currently have an exciting opportunity for a ARC Faculty Manager to join our dynamic team. The role will suit an experienced project manager with a background in ICT and Higher Education, looking to advance their career. If you’re customer-focused, quality-driven and keen to follow a professional career within Higher Education, there’s never been a better time to join us.

ARC is a system which enables the effective management of work practice placements and the students undertaking those placements as part of their studies at University. It is a system where student and placement details are stored and it is where the students are matched to available placement areas. We as a University utilise the system for our School, with in Nursing & Midwifery, Health Sciences and Education and Social work.

Directly managing the ARC Project Coordinator you will be responsible for providing comprehensive project management support for the development and maintenance of placement software and systems, data management and reporting, in support of  both internal and external stakeholders including, Heads of School, Academics, Placement Coordinators, Practice Partners and Students.

The ARC Faculty Manager will  lead on areas for development within the ARC system and consider regulatory adjustments and how they affect the way HELS placements are administered. You will also design and deliver a comprehensive training plan for internal and external stakeholders to maintain and enhance engagement with placement systems.

The Role and Duties 

Will include but not be exclusive to the below::

  1. Manage the development of the comprehensive outward facing ARC Placement Allocation System, which will include audits, external stakeholders usage (e.g. NHS trusts) and ensuring consistent student access.
  2. To act as account manager for ARC, maintain positive working relationships and enhance our ability to act dynamically in meeting business requirements. To maintain oversight of contracts and related payments.
  3. Initiate and lead development/progress meetings across the Faculty, negotiating workable agreed deadlines 
  4. Manage, develop and maintain a set of robust ARC business processes, including annual checks for consistency, accuracy and training needs.
  5. Develop and maintain effective and accurate reporting processes and data analytics for internal and external bodies, including the Nursing Midwifery Council and The Health and Care Professionals Council.
  6. Drive change with regards to project plans, providing effective support for Placement Course Coordinators and wider academic team.
  7. Deal with general enquiries about projects by email, telephone and in person. Identify any problems in a timely manner and take appropriate and effective steps to resolve them. Liaise with project team colleagues to share best practice and avoid duplication of effort.

Skills and Experience Required

  • A degree or equivalent qualification or significant relevant work experience.
  • Experience of IT project management ideally in an Education setting.
  • Hold a project management qualification (PRINCE2 or similar)
  • Understands methods and techniques associated with planning and monitoring of projects.
  • Understands methods and techniques for writing effective reports. Experience of ARC/SITS student record system or similar 
  • Experience of proactive working within teams to improve service delivery
  • Experience of creating, planning and delivering training sessions
  • Must be able to communicate effectively with staff at a senior level and be confident in this situation
  • Must have proven experience of planning and organisational skills, the ability to prioritise a heavy workload, able to work to tight deadlines, be self-motivated and able to work without detailed supervision

With around 24,000 students from 80 countries, Birmingham City University is a large and diverse place to study. We put students at the heart of everything we do, giving them the best opportunities for future success. The University has an enviable reputation for providing quality, student-focused education in a professional and friendly environment. Our superb courses, state-of-the-art facilities, first-rate staff, and focus on practical skills and professional relevance is producing some of the country’s most employable graduates. 

We put £270 million into the regional economy and support thousands of jobs in the area. We're investing £260 million in our estate, including a major expansion of our city-centre campus at Eastside, providing students with an enviable range of facilities. The Complete University Guide ranked us as a top 30 UK university for spending on facilities in 2015.

Our staff and student community is defined by our core values, which outline who we are as a University and how we will work with each other. Our core values are Excellence, People focused, Partnership working and Fairness and integrity.

Further details:    Job Description     Core Values    

At Birmingham City University we are proud to be an equal opportunities employer.  All staff are expected to understand and enact the University’s commitment to ensuring equality, diversity and inclusion in our employment practice and in all that we do . This commitment is enshrined in our Core Values and is detailed in our Equality, Diversity and Inclusion in Employment Policy. The University values and celebrates the diversity of our staff and students; we welcome people from the many  different backgrounds and life experiences that reflect the students and the citizens we serve.  We are committed to equality of opportunity for all staff and actively encourage unique contributions, in particular from under-represented groups in respect of age, disability, sex, gender or gender identity, ethnicity, race, religion or belief, sexual orientation or transgender status

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